Best Mac File Management Software

Sep 03,2019 • Filed to: PDF Tips

Document Management software assist in handling and organizing documents. Such software makes it possible to deal with thousands of software simultaneously without losing track of data and substantial information. People look for Document Management Software (DMS) to enhance file security, improve regulatory compliance, easier and quicker access to files, document backup and retrieve documents and never worry about documents and the information contained in them getting misplaced. These software replace human effort and maximize productivity. In this article we shall learn about 10 free Document Management software for Window and Mac. And PDFelement Pro is the best PC document management software available to users to manage and organize PDF documents.

Top 10 Free Document Management Software

1. SutiDMS

SutiDMS is a document management software tool that allows you to organize and manage pages, and share critical business content. SutiDMS is fully integrated, making it easy to collaborate with team members, manage project tasks, and make final approvals once a project is complete. You can work online anywhere, anytime with SutiDMS.

Although I could use OS X’s built-in Folder Actions to automate file-management chores, I’ve installed Noodlesoft’s $22 Hazel instead, because it lets me do more. Hazel works the same way. Dec 27, 2019  eFileCabinet Online is a comprehensive file management solution with solid compliance and retention features. The updated user interface makes it.

Key Features:

  • It provides unlimited tasks management and unlimited subtasks management.
  • This employee time management tool has features for employee sign-ins, sign outs, and break monitoring, allowing you to keep an accurate daily log of employee work time.
  • It has been integrated with SutiSign eSignature solution to simplify the approval process.

2. OpenDocMan

OpenDocMan is an open source DMS designed to centrally store and access documents. It has an easy to use interface which is very intuitive and attracts users. It has a Web-based deployment and compatible with Windows and Mac. You may also use it as an App on iOS, Android, Windows or Blackberry devices. The document management software can be free downloaded full version.

Key Features:

  • Enables Application sharing and Application security.
  • Document storage and indexing is its key features
  • Supports multiple languages.
  • Workflow and e-mail management is also possible with OpenDocMan.

3. LogicalDOC

LogicalDOC is an open source document management software and a cross platform Document Management Solution. It has cloud based storage which allows you to access you documents anywhere, anytime. It works towards saving your enterprise’s time and enhance its efficiency and productivity. The open source version allows users to use the features for free.

Key Features:

  • Its intuitive interface does not require any training to use it.
  • It automatically imports all business documents and stores them centrally.
  • Its central repository keeps all files safe and secure at one place.

4. OpenKM

OpenKM Document Management Software is developed to manage and organize all your digital Files and documents to simplify your day-to-day work and improve your efficiency. It is an Enterprise Content Management software to store, track, edit and mange e-documents.

Key Features:

  • It enables Metadata capture and classifies documents easily.
  • Reduces operational time by automated workflow execution.
  • Improves the quality of documents and keeps them secure.
  • Ensure high degree of accuracy during document searches.

5. Bitrix24

Bitrix24 is an easy and free online document management software which has a web and cloud deployment, both. It also gives users the flexibility to work on Android and iOS devices through it mobile App.

Key Features:

  • Classifies private and shared documents.
  • Easily collaborates documents of the same type.
  • It keeps the old and deleted Files in its record too along with the new and updated versions.
  • Document Lock is its key feature.

6. M-Files

M-Files makes document management an easy task by storing all files at a centralised place. It even has the capability to connect your existing folders and systems with smart, built-in AI technology that categorizes and secures your information automatically, without you having to lift a finger.

Key Features:

  • Organizes and structures content to manage documents.
  • Automate manual workflows and allow employees to work more productively.
  • All changes made to the documents are recorded and tracked.
  • This online document management software offers clear and friendly user interface.

7. OnlyOffice

OnlyOffice is a free personal document management software and the most powerful and feature rich web Office Suite. It can edit documents online and manage them with its multifunctional services to cut costs and save time.

Key Features:

  • One of a kind online document editor for HTML pages.
  • Real-time collaborations with teammates to work and manage documents together.
  • Enables creating presentations online.

8. FossLook

FossLook is a fully loaded and very powerful e-document management tool which organizes all your files by doing away with paper documents and storing important information in its system.

Key Features:

  • Using FossLook will improve the efficiency and productive of your organizations and lead to better growth and financial results.
  • This software can be put to use depending on the needs of the enterprise.
  • It improves business and workflow automations.

9. Microsoft SharePoint Online

MS SharePoint Online helps in managing knowledge, content and documents quickly to enhance team work and make Document Management seem like an easy task. It includes file sharing and storage, content management and external sharing.

Key Features:

  • Keeps documents and files secure by preventing hacking.
  • Collaborations with other Microsoft software enable smooth document management.
  • Users can find the information they're searching for in minutes through an easy and efficient search functionality.

10. Dropbox Business

Dropbox business is another variant of Dropbox designed for business enterprises to enable them to share documents easily. Dropbox Business is great to make coworkers, employees and teammates work together, share data instantly and work on it simultaneously. It works on Windows/Linux PC and Mac. It is also available as an App for Android, Windows and iOS devices.

Money management software for mac

Key Features:

  • Allows users to tracks various activities.
  • Equipped to remotely wipe and transfer Files.
  • Unlimited Storage and file recovery tools.

PDFelement Pro - An Excellent PDF Document Management Software

Best Mac File Manager

PDFelement Pro is the best PC document management software available to users to manage and organize PDF documents. This software can be downloaded to your Windows PC or Mac. It can edit, convert and securely share PDF Files and also deal with scanned documents via OCR technology. This DMS to manage PDF Files if well equipped to tackle all types of PDF documents.

Key features of This Document Manager Software:

  • Editing text, images or pages individually or in a batch.
  • Highlighting, stamping, signing, crossing out, underlining, adding sticky notes, text boxes, etc. or free hand drawing on a PDF File is made possible.
  • Converting a PDF to any other file format, combining PDFs or splitting them into different PDF.
  • Filling an online PDF Form or creating one is an easy task with PDFelement Pro.
  • This free program provides password protection and secure sharing options, as well as watermark capabilities.
  • You can bookmark PDFs, as well as customize content and add bates numbering.

FTP, or file transfer protocol, is simple: Connect to a far-off computer. Send your stuff to it, or get stuff from it. The end. And though we now live amid a plethora of cloud file storage services – Dropbox, Amazon S3, Google Drive, ad infinitum – the basic idea remains the same.

But finding the right app to make those transfers happen can get tricky. Search for 'FTP' in the App Store, and you're swiftly buried beneath a pile of contenders clamoring for your cash. Keep reading to discover which ones we liked best.

A few ground rules

Every app in this roundup supports good old reliable FTP and its more secure cousin, SFTP, usually with several intermediate flavors of security in between. And unless otherwise noted, every app here works with WebDAV, which does everything FTP can do on an HTTP-centric Web server. When an app supports cloud services beyond those basics, we'll let you know.

Free FTP apps

You can find several FTP apps for a cool zero dollars. They don't tend to be as feature-rich as the paid apps we'll discuss later, but that doesn't necessarily mean they're a poor choice.

Mac OS X's built-in FTP capabilities

Let's just say there's a reason people make, sell, and use third-party apps. Technically, you can use the Finder's Go > Connect to Server… command to log into FTP or SFTP servers. But in my tests, this ran relatively slowly, and I could download files but not upload them. Unless you're desperate, consider other options.

FileZilla (The FileZilla Project, filezilla-project.org)

FileZilla is an open-source, cross-platform app, and that means exactly what you think it does: a boxy, utilitarian, non-Mac-like interface designed by professional programmers, for professional programmers. Getting around FileZilla may be rational, but it isn't pretty.

The program works admirably fast when uploading or downloading your files, but that's about all it has in its favor. It won't remember your server passwords from one session to the next, which can be a real pain with a long, complex password. And its ridiculous update system, which downloads an entirely new copy of the app, then obliges you to copy it manually into the Applications folder every time a new version rolls out, would be less obnoxious if it didn't seem to roll out new updates every five minutes. Skip it.

Money Management Software For Mac

Cyberduck (iterate GMBH, cyberduck.io)

This veteran contender boasts crazy fast file transfers and an impressive roster of cloud service options: Amazon S3, Google Drive, Google Cloud Storage, Azure, Backblaze, Dropbox, OneDrive, and DRACOON. It also offers the ability to synch up a local and remote directory, a powerful feature more often found in paid apps. But it loses points for a dated, unattractive interface – including when synching – and for its baffling decision to use a single-pane layout.

Rather than use two panes — one showing a folder on your local computer, the other showing the remote directory to which you've connected, so that you can easily drag and drop files between the two – Cyberduck's single pane obliges you to drag files to and from a separate Finder window, a needless bit of extra hassle.

And while the program's technically free, it'll nag you to pay up often, and charges App Store downloaders a lot more ($24) than it does folks who purchase a registration key on its own site (a minimum donation of $10). If you're going to pay for an FTP client, you have better choices than this one.

Project Management Software For Mac

ViperFTP Lite (Naarak-Studio, viperftp.com)

This isn't one of those better choices I mentioned above. The opening screen for this junior version of a fuller-featured app features a cheesy come-on for both its paid big sibling and a selection of other low-rent apps from the same company. Any bad vibes you get from that welcome quickly multiply once you're in the app itself.

I give ViperFTP Lite credit for incorporating Amazon S3 and, uniquely, YouTube in its list of connection options. But the interface is a dud, transfers feel sluggish, and in my tests, the app once crashed entirely while trying to open a new connection.

ForkLift 2 (BinaryNights, binarynights.com)

ForkLift's creators are giving version 2 away for free on the App Store to promote their newer version 3, which we'll get to later in this roundup. But version 2's nothing to sneeze at. It offers respectable (though not amazing) transfer speeds, and a clean, Mac-like interface I found intuitive and appealing. In addition to the usual FTP and WebDAV options, ForkLift can connect to Amazon S3, AFP, and SMB servers.

You definitely get what you pay for: Neither ForkLift version will remember your server passwords or store them in the Keychain, and in ForkLift 2, Droplets — a mini-app that lets you transfer files to a specific destination just by dragging and dropping files onto it, without opening ForkLift itself – just didn't seem to work. Still, if you need a free app simply to move files to and from an FTP server, you could do a whole lot worse than this.

Paid Apps

If you actually shell out money for a file-transfer app, expect fancier features such as more connection options, droplets, and sophisticated synch abilities. But while on average, paid apps work better than free ones, some are far more worth paying for than others.

Commander One / CloudMounter ($30/$45 each, Eltima Software, mac.eltima.com)

If you imagine a typical file-transfer app as the center point on a spectrum, then Commander One would exist way over on the 'MORE' side of that line, and CloudMounter far in the opposite direction on the 'LESS.' Both let you move files to and from remote servers, but CloudMounter pares down that process to its simplest form, whereas Commander One piles on features for power users. Each is available for $30 on its own, or with a 'lifetime upgrade guarantee' for a total of $45.

You can download Commander One for free as a file manager and replacement for the Finder, with potent searching and sorting powers. Paying up for its 'Pro Pack' adds FTP, SFTP, WebDAV, Dropbox, Amazon S3, OneDrive, and Google Drive connections, among other advanced features.

But while it's written entirely in Swift for maximum Mac-friendliness, Commander One suffers from an interface that's more or less intuitive, but too crowded and boxy to appeal to most users. I also found its transfer speeds middling at best. Its file-transfer features aren't worth paying for unless you really love using the app as a file manager as well.

If you want to try before you buy, make up your mind quickly; my promised 15 days of free access to the Pro features somehow elapsed in less than five.

I mostly praised CloudMounter when I previously reviewed it, and an unobtrusive app that easily mounts remote drives directly in the Finder remains a great idea. But the more I used CloudMounter after my initial tests, the more its connection problems shifted from 'occasional' to 'frequent,' especially when I tried to access an SFTP server.

When I revisited it for this roundup, it bogged down and hung on a simple SFTP transfer that every other app handled with aplomb, and its connections tended to crawl under the best circumstances. It also lacks any of the sophisticated search or synch features other paid apps, including Commander One, offer.

And if you get it from the App Store instead of Eltima's site, you're stuck with in-app purchase options that turn it into a subscription product, charging $29.99 a year or $9.99 for three months. Despite its broad range of connection capabilities – Dropbox, Google Drive, Amazon S3, OneDrive, OpenStack Swift, Backblaze, and Box – I can no longer recommend it in its current form.

Yummy FTP Pro ($30, Yummy Software, yummysoftware.com)

Yummy FTP Pro offers a well-built but way-too-basic FTP client. Files transfer speedily, the app performs reliably, and the interface looks clean, if a tad crowded. Its synch features offer plenty of power and options, but they're not particularly intuitive. And Yummy FTP Pro can only connect to FTP, SFTP, and WebDAV.

If it were free, I'd embrace Yummy FTP Pro in a heartbeat. But even its Lite version costs $10, and at $30 for Pro, you have better options for your money.

A note to App Store users: The version of Yummy FTP Pro available here is older than the one on Yummy Software's site, and sells for $15.

Mac Document Management Software

ForkLift 3 ($30, BinaryNights, binarynights.com)

ForkLift 2's big sibling soared over my initial low expectations, with features and overall quality that seriously contend for first place in this roundup. I liked the crisp, logical, Finder-like interface, which tries to keep options and icons to a minimum.

Its respectable suite of file systems include Amazon S3, Backblaze B2, Dropbox (through the Finder, if you've already installed the Dropbox app), Google Drive, Rackspace CloudFiles, and – unlike most other apps here – SMB, AFP, and NFS. If you install the free, open-source Mac FUSE software, you can even mount any of these remote drives in the Finder.

A nifty little menubar icon enables remote mounting, along with a cool 'synclet' feature that lets you drag files directly into a pop-up window to upload them without opening the app – no Droplet icon or other shenanigans necessary.

ForkLift also quietly doubles as a file manager – one that looks and feels a lot friendlier to average users than Commander One does. Unique among the apps discussed here, ForkLift 3 can preview and play video files and edit text and HTML files directly within the app. It can even compare the contents of two files or images (though depending on which method you use, you may need to install Apple's Xcode developer tools to enable that).

ForkLift 3 may fall just short of my top choice here, but it's an excellent app nonetheless, and a terrific value for the money.

Transmit ($45, Panic Software, panic.com)

File Management Software Programs

Best Mac File Management Software

The big kahuna of Mac file transfer apps does nearly everything you've read about above, with a level of polish and user-friendliness that justify a price tag half again as high as any other app on this list.

Best Mac File Management Software

I liked its clean, simple interface – though I'll confess that it took me longer than expected to figure out how everything worked. Connecting to a server caused me no trouble, but I struggled to determine just where and how I could add a connection to my Favorites, or turn it into a Droplet.

But that minor headache was the only one Transmit gave me. Every other facet of this app has been honed until it gleams. Transmit boasts tons of features yet never seems overwhelming, in part thanks to Panic's excellent, searchable, plain-English text files.

The app brims with clever features such as DockSend; specify a folder in the Finder and a remote server directory, and when you drag any file from that Finder folder to Transmit's icon in the Dock, it'll automatically get whisked to the right remote destination. Those transfers happen at hellacious speeds, too. And its list of compatible cloud services can't be beat: Amazon S3, Amazon Drive, Backblaze, Box, DreamObjects, Dropbox, Google Drive, Azure, OneDrive/For Business, OpenStack Swift, and Rackspace Cloud Files.

I sometimes use dictation myself and I find the best results are to combine dictation and my hands. I can do 99% of it with dictation and the other 1% it is far faster to move the cursor or correct a word by hand. Dictation software mac not working windows 10.

The designers seem to have thought long and hard about how actual humans would use Transmit. For example, the app doesn't just tell you that you'll need to install FUSE to enable desktop mounting of remote disks; it links you to a crystal-clear set of instructions on Panic's site that will walk you through the whole process.

And I absolutely loved Transmit's super-intuitive synch interface, which doesn't just offer abundant options, but also summarizes your choices in plain English sentences before you commit to them – a courtesy that saved me from making at least one thunderously dumb mistake in my testing.

In short, Transmit earns its sterling reputation, and then some.

Note to App Store users: Transmit 5 is available here as a free download with a $25 annual subscription price. Visit Panic's site for a one-time $45 purchase.

The winner's circle

Among paid apps, Transmit stands head and shoulders above the rest. If you're in a cash crunch, though, ForkLift 3 offers most of Transmit's finer points at two-thirds of its cost. And if you just need a free, simple way to move files from point A to point B, ForkLift 2 beats all contenders in its class.

Got a file-transfer favorite we overlooked here? Connect with us and upload your thoughts in the comments below.

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