1. P2 Contents Management Software For Mac Pro
2. Free Software For Mac Downloads
3. P2 Contents Management Software For Mac 2019

We’ve all been there: unable to find the document when you need it most. As such, tasks can’t be completed, workflows are derailed, productivity takes a hit, collaboration suffers, and projects are stalled. These translate to lost time, money, and effort. You need document management software (DMS) to put a stop to document and information chaos.

With a document management system, you get a centralized location of organized information, secure access to your physical and digital content, history and audit trail, version control, support for multiple file formats, search tools and filters, document backup and recovery, and scalability.

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But not all solutions have these features. That’s why we came up with this list of 12 best document management software for Mac to help fast track your research. Your choices are a mixture of cloud-hosted platforms, while some are Mac-dedicated on-premise solutions. We highlighted the key features, so it’s easy for you to compare the value propositions of each solution.

Almost all the information that you and your employees access and work come in some form of a document. Did you know that it takes a professional 18 minutes just to search for a document? Adding them all up racks up to half the total time on the job. It has been found out that an average office loses one out of 20 documents and shells out $250 recreating each lost document.

While it only takes three minutes for employees to actually use the information they’ve searched, it takes them 3X longer to find, retrieve, and re-file the document. Document challenges take their toll on businesses, accounting for 21% in productivity loss. Below are the top four challenges encountered by employees when searching for information.

Most Common Challenges in Searching for Information

survey answers from employees

Source: M-Files

Document management solutions are often included as part of collaboration tools or project management platforms. This is because DMS facilitates document creation, sharing, and organization, which is an important function when you manage projects and do collaborative work with your team.

P2 Contents Management Software For Mac Pro

However, there are also document management software solutions that have specialized functions such as handling PDF (a global document standard) and managing emails (a still widely used tool for document exchange). How document management software is priced also varies greatly across solutions. You’ll come across these features and other capabilities in this list of top 12 document management software for Mac.

12 Best Document Management Software for Mac

1. PandaDoc

PandaDoc is a popular web-based DMS solution for creating, delivering, and sharing documents online. It facilitates fast paperless processes with its ability to work with various document formats like Docs and PDF, support for legally binding e-signatures, and management of digital documents such as contracts, quotes, and invoices.

The software is ideal for use by organizations and departments where document creation, sharing, and delivery are important daily activities. Finance, marketing, sales, legal, operations, and HR teams can utilize the solution not only for building and organizing documents but also for controlling access by role and setting security mechanisms.

PandaDoc

Try out PandaDoc with their free trial

PandaDoc’s cloud platform is built to help you easily create and manage all kinds of documents. It provides a vast library of free templates for quick generation of receipts, invoices, quotes, proposals, agreements, and other types of business documents. You can customize your chosen template to use language and currency, and add corporate branding elements. Being an online solution, PandaDoc enables fast document approval with its built-in electronic signature function and supports anytime, anywhere collaboration by simply logging in and commenting on shareable files.

The software is offered in three plans – individuals, SMBs, and enterprises – starting at $15/user per month.

Highlights:

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1. Real-time document tracking
2. Online document builder with a drag-and-drop editor
3. End-to-end DMS solution that integrates with existing storage, payment, and CRM apps

2. PinPoint

PinPoint works as a document management system with advanced features that can help you organize your files and your workflow. The platform’s features also go a long way in improving communication and collaboration between users.

The software comes with a built-in Automated Robot Integration Explorer (ARIE), which makes it easier for users to locate and access the files they need. Managers can also set access levels per user or group to improve security for sensitive files. For added convenience, ARIE can also automatically file and name documents based on their content.

PinPoint

Try out PinPoint with their free trial

In addition to ensuring file security, the software also helps you remain compliant with various data security standards. By using PinPoint, you can rest assured that your file storage system is compliant with standards such as HIPAA, ADA, FERPA, SOX, and OSHA, among others. An audit log feature helps you track system activity and provides accurate timestamps for each activity.

Aside from secure, automated document management, PinPoint also provides features for contact management. Through the platform, you can easily keep track of contacts, accounts, and campaigns. The system also lets you log appointments to ensure that nothing falls through the cracks.

PinPoint comes at just one paid plan, priced at $14 per month, per user. You can also contact the vendor to schedule a meeting with a dedicated project manager and receive one-on-one training for your team.

Highlights:

1. Automatic naming and filing of documents through ARIE
2. Store and edit a wide variety of file types, without leaving the software
3. Log appointments and store contacts in the system for easier contact management

3. Backlog

Backlog is a project management platform intended for developers. As such, it is built to support collaboration, communication, and coordination among technical and non-tech teams, helping them track projects, monitor issues, and manage tasks from one place.

The software is a project, task, and bug tracker, as well as a version control tool. It offers features such as charts, graphs, and milestones for keeping tabs on tasks and issues. It lets you break down tasks into manageable subtasks and checklists and set due dates to keep projects on schedule.

Backlog’s version control feature keeps track of code changes and allows you to discuss work and organize files from one platform. You’ll be able to keep all your files in a central location, have them always updated to the latest version, add files and comments directly to tasks, and invite clients and guests to view files and collaborate on projects. Files are kept in private repositories and can be set with role-based access and security.

Backlog is available as a cloud-hosted or on-premise solution and comes with Android and iOS apps. It offers a free plan for up to 10 users, one project, and 100 MB storage, and three paid plans that start at $20/month.

Highlights:

1. Built for tracking tasks and managing files for software developers
2. Robust version control for tracking, reporting, and updating changes
3. Keeps all project files in a centralized workspace

4. eFileCabinet

eFileCabinet gives you one powerful yet cost-effective DMS that is deployable via cloud or on-premise and accessible from your Mac computer. The software boasts of being one of the most advanced and secure document management solutions on the market.

It can automate and streamline capturing, organizing, securing, digitizing, tagging, and approving of files and business documents. As such, it enables you to simplify task workflows, speed up business processes, eliminate time-consuming paper works, and maximize the use of resources.

The vendor offers a comprehensive free trial to get you up to speed with the features.

This one-stop-shop DMS comes with a user-friendly interface, scalable platform, out-of-the-box security features, sophisticated business process automation, workflow designer, automation library, auto file naming/storage, and compliance and onboarding tools, among others. It provides a Zonal OCR tool that recognizes recently used files, routes them to the right recipients, and saves them to the assigned digital cabinet.

The whole process is done automatically. The software can integrate with popular CRM, accounting, and office applications and is optimized for both desktop and mobile devices.

Three plans are offered, priced from $15 to $55/user per month, and one with custom pricing for enterprises.

Highlights:

1. Scalable DMS solution for SMBs and enterprises of whatever industry
2. Large 5TB+ storage for enterprise requirements
3. Workflow automation for real-time document organizing, sharing, and approvals

5. Zoho Forms

Zoho Forms is a document builder software that makes it easy for you to share and create online forms, customize email alerts, and efficiently manage data. The online solution can create and gather forms from various sources and can work on a variety of systems and platforms.

The software specializes in building forms and automating workflows. It offers over 40 templates and themes so you can quickly create and customize forms for your business needs. Forms are embeddable and can be published on websites or shared publicly or privately. You can also fill forms offline with Zoho Forms’ mobile apps.

The software allows you to personalize your emails, send PDF copies of replies, or use form data to build contracts, event tickets, and other documents. You can tap the system’s smart engine and use conditional logic to trigger different actions based on responses you receive, such as assigning tasks, sending out emails, or displaying thank you pages, among others. Zoho Forms likewise enable collaborative data and document management so you can bring your team onboard to edit and review work.

The software is available in four paid plans starting at $10/month for one user.

BlueStacks App Player provides an interesting way to try out new apps as well as a means of making your favourite apps, and games, available on additional platformsBlueStacks App Player is currently in beta which means that problems are to be expected. Bluestacks app player mac review. Unless you are a software developer, this may be something that you are not particularly keen on doing, and this is where BlueStacks App Player may be able to help as it enables you to install and run Android apps under Windows.Working much like an emulator, the program enables Mac users to install Android apps and synchronize them with a device running Android. Ordinarily, if you want to run Android apps on a platform other than on an Android device, it is necessary to install a Software Development Kit. Making use of the company's cloud connect service, apps can be synced wirelessly without the need to remember to connect your Android device to your computer.The installation includes a number of bundled apps which can be used in windowed or full screen mode, and a standard mouse and keyboard can be used in place of a touch screen.

Highlights:

1. Integrates with more than half a dozen other Zoho business apps
2. Feature-rich mobile apps for creating forms on the go
3. Up to 20 GB file storage for the top plan and unlimited forms and reporting on all plans

6. PDFelement

PDFelement is an on-premise editing program that lets you create, organize, and secure your PDF files. It is an easy to use but powerful PDF editor that can edit and annotate PDFs quickly, create and convert PDFs from other file formats, and fill forms and sign contracts. The software is built to be as simple and customizable as possible to give you total control over your PDF content. It harnesses intelligent technology, which allows you to perform modifications and conversions without affecting the style or formatting of your documents.

PDFelement is equipped with form data extraction and automated form recognition capability, which allows you to create and edit professional-looking forms with only one click using ready-made templates. The software is offered both for Windows and Mac machines, the latter with macOS 10.14.

PDFelement is priced on a per-computer basis, starting at $99.95 for one Mac. You can easily sign up for PDFelement free trial and get to know the features firsthand at no cost and without commitment.

Highlights:

1. Powerful PDF editing and OCR in over 20 languages
2. Smooth and user-friendly text editor with integrated spell check feature
3. Secure DMS with 256-bit AES encryption

7. Cisdem PDF Converter OCR for Mac

Cisdem PDF Converter OCR for Mac is a PDF management solution designed for Apple workstations. It is an all-around PDF creator, converter, compressor, and password remover wrapped up in one unified package. It is equipped with advanced optical character recognition (OCR) technology, which allows you to convert scanned PDFs into editable, searchable, and selectable documents in 27 languages. The OCR tool automatically recognizes all text, images, and elements then transforms scanned PDF files without losing quality, giving you accurate conversions.

Scanned PDFs can be transformed into editable files like Excel, Word, HTML, and other formats. It also allows you to encrypt and decrypt files and create professional-looking PDF from your existing document. With an intuitive drag-and-drop tool, you can merge files into one PDF, make files with other formats into PDFs, set PDF file size, select the quality of PDF output, and then add a password to PDF to safeguard data. The software works on machines with macOS 10.10 or later operating systems.

The on-premise system is offered at $49.99 for a one year license for one Mac and $59.99 for a lifetime license.

Highlights:

1. All-in-one PDF management tool for Mac
2. Fast conversion speed with the ability to batch convert 200+ PDF files simultaneously
3. Easy to use for any kind of business

8. Wrike

Leading online project management software, Wrike leverages speed, and flexibility to give you a smart and efficient document management system. It is multi-platform capable and can be used with your Mac and Windows computers. Wrike’s DMS is designed to help you quickly create, search, and use the right files and the right version to deliver projects on time. Whether you’re looking for an image, a marketing presentation, or a contract, the DMS solution can help you find the right files fast.

It is a simple to use digital asset search and management tool that starts from one thing – a task. From there, the system kicks into high gear – you can attach files from local or cloud storage, organize files and add them to your workflows, include comments on your files, and keep track of all your project documents and tasks from one location.

Wrike

Try out Wrike with their free trial

Being able to manage all your files and tasks from one platform speeds up task and project completion. It gives you visibility over every stage of the project – from creating tasks, attaching files, setting deadlines, discussing details, and monitoring work progress. No more wasting time switching between tools, folders, and browser tabs just to access and search for files. You get Wrike’s integrated search, version tracking, and file management capabilities to help you find files quickly and easily.

Wrike is free for up to five users. It has three low-cost monthly subscription plans for professionals, businesses, and marketers, and a custom-priced package for enterprises.

Highlights:

1. Live online document editing that supports a variety of files and formats
2. Automatic tracking of files changes with the latest version reflected instantly
3. Collaborative solution for discussing project tasks, managing documents, and sharing files

9. Templafy

Templafy is cloud-hosted document creation and management system designed to give you a simple to use platform that you can access anywhere from any device. Templafy is intended to solve document anarchy utilizing the latest company standards, meaning you get centralized governance to document creation workflow, document asset control, instant content delivery and distribution, and real-time document software updates. All these give you a smart way to manage, organize, and share business documents and content throughout your organization.

Templafy has a modular architecture that allows you to build the software according to the features you need. There are modules for templates and assets for document creation, for automating document management, keeping tabs on presentations, auto-deploying fonts based on user profiles, and managing email signatures, among others. Intelligent automation is applied to templates that are automatically loaded with up-to-date employee details and company details information, which speed up document creation processes.

Templafy’s pricing is by quote, based on modules and features that you need.

Highlights:

1. Extendable and scalable modular platform
2. Smart and automated document creation capability
3. Centralized content governance and digital asset management

10. Samepage

Samepage offers an online collaboration platform that allows you and your team to share and sync files, communicate through a built-in chat tool, schedule and assign tasks, and more. It is a comprehensive collaboration solution for organizations looking to empower their teams with easily accessible centralized information and one connected workspace. Samepage can be used by educational and non-profit organizations as well as company sales and marketing units. The software lets you share pages, files, and documents with anyone, with content, always kept updated and in sync.

There are native mobile apps to help teams access the software from anywhere and on any device. Files and documents stored in popular cloud storage services like Dropbox, Google Drive, Box, and OneDrive can all be integrated with Samepage and accessed directly from the app.

Only two plans are offered – a free one and an enterprise package that goes for $7/team member per month.

Highlights:

1. Feature-laden free plan for any number of team members
2. File management, sync, and transfer capabilities
3. Built to organize files, people, projects, activities, and more

11. PDFfiller

PDFfiller is an easy-to-use, online PDF management solution designed to help you edit, sign, and share PDF documents. It provides an array of PDF compression and conversion features as well as tools to view and edit, and split and merge PDF files. It also gives you the ability to e-sign and protect PDF files. The software provides you a simple and straightforward solution to process PDF content. You simply upload your document from your local storage to the PDFfiller website or add documents from the web or online sites by entering the URL, then have the forms filled, signed, and sent.

You can have fillable forms created right from within the online service with its vast library of customizable forms that you can search by name or description. You’ll be able to utilize your custom email address to add documents to your account, request documents via email, and integrate the app with popular tools like Slack, Xero, and Salesforce.

PDFfillers offers three paid plans with prices ranging from $6/month to $15/month.

Highlights:

1. Extensive library of 10 million fillable forms
2. No training or steep learning curve required
3. Introduces and prepares you for a paperless office

12. M-Files

M-Files provides a hybrid content management platform for managing, organizing, and tracking document and information. You can use it online, on-premise, or both, giving you flexible deployment options depending on your organization’s requirements. The software brings with it several features, including version control, e-signature support, mobile optimization, document templates, permission control, offline access, and automated workflows.

M-Files is equipped with a robust search engine for easy and fast finding of documents based on names, keywords, and document type, among others. M-Files gives you the unique ability to search inside the text of documents. The tool integrates seamlessly with popular external solutions like SAP, Salesforce, and NetSuite.

Pricing for M-Files is by quote based on a custom plan crafted to meet your specific company needs.

Highlights:

1. Smart platform designed to organize content based on what it is
2. Built-in AI automatically protects and categorizes information
3. Intelligent metadata layer brings together all disconnected data silos

The Right Document Management Software for Your Mac

So, which one among our top 12 document management software for Mac suits you best? You alone can answer that. Determine your work-use cases and business needs. Do you work with PDFs most of the time? Are you involved with creating, sending, and sharing documents? Is electronic signing and approval of documents one of your main responsibilities? The products we included in this list can address many of the document management situations that you may encounter or deal with.

Simply take stock of what you’ll be using it for and how much of the time you’ll be using it so you that you can get value for your investment. And if you’re into delivering projects, there’s even an all-around project management app with a robust document management solution built into it.

Now, if you’re looking for non-Mac specific solutions, we got you covered. You can head over to our comprehensive list of top document management systems for 2020.

Sep 03,2019 • Filed to: PDF Tips

Document Management software assist in handling and organizing documents. Such software makes it possible to deal with thousands of software simultaneously without losing track of data and substantial information. People look for Document Management Software (DMS) to enhance file security, improve regulatory compliance, easier and quicker access to files, document backup and retrieve documents and never worry about documents and the information contained in them getting misplaced. These software replace human effort and maximize productivity. In this article we shall learn about 10 free Document Management software for Window and Mac. And PDFelement Pro is the best PC document management software available to users to manage and organize PDF documents.

Top 10 Free Document Management Software

1. SutiDMS

SutiDMS is a document management software tool that allows you to organize and manage pages, and share critical business content. SutiDMS is fully integrated, making it easy to collaborate with team members, manage project tasks, and make final approvals once a project is complete. You can work online anywhere, anytime with SutiDMS.

Key Features:

• It provides unlimited tasks management and unlimited subtasks management.
• This employee time management tool has features for employee sign-ins, sign outs, and break monitoring, allowing you to keep an accurate daily log of employee work time.
• It has been integrated with SutiSign eSignature solution to simplify the approval process.

2. OpenDocMan

OpenDocMan is an open source DMS designed to centrally store and access documents. It has an easy to use interface which is very intuitive and attracts users. It has a Web-based deployment and compatible with Windows and Mac. You may also use it as an App on iOS, Android, Windows or Blackberry devices. The document management software can be free downloaded full version.

Key Features:

• Enables Application sharing and Application security.
• Document storage and indexing is its key features
• Supports multiple languages.
• Workflow and e-mail management is also possible with OpenDocMan.

3. LogicalDOC

LogicalDOC is an open source document management software and a cross platform Document Management Solution. It has cloud based storage which allows you to access you documents anywhere, anytime. It works towards saving your enterprise’s time and enhance its efficiency and productivity. The open source version allows users to use the features for free.

Key Features:

• Its intuitive interface does not require any training to use it.
• It automatically imports all business documents and stores them centrally.
• Its central repository keeps all files safe and secure at one place.

4. OpenKM

OpenKM Document Management Software is developed to manage and organize all your digital Files and documents to simplify your day-to-day work and improve your efficiency. It is an Enterprise Content Management software to store, track, edit and mange e-documents.

Key Features:

• It enables Metadata capture and classifies documents easily.
• Reduces operational time by automated workflow execution.
• Improves the quality of documents and keeps them secure.
• Ensure high degree of accuracy during document searches.

5. Bitrix24

Bitrix24 is an easy and free online document management software which has a web and cloud deployment, both. It also gives users the flexibility to work on Android and iOS devices through it mobile App.

Key Features:

• Classifies private and shared documents.
• Easily collaborates documents of the same type.
• It keeps the old and deleted Files in its record too along with the new and updated versions.
• Document Lock is its key feature.

6. M-Files

M-Files makes document management an easy task by storing all files at a centralised place. It even has the capability to connect your existing folders and systems with smart, built-in AI technology that categorizes and secures your information automatically, without you having to lift a finger.

Key Features:

• Organizes and structures content to manage documents.
• Automate manual workflows and allow employees to work more productively.
• All changes made to the documents are recorded and tracked.
• This online document management software offers clear and friendly user interface.

7. OnlyOffice

OnlyOffice is a free personal document management software and the most powerful and feature rich web Office Suite. It can edit documents online and manage them with its multifunctional services to cut costs and save time.

Key Features:

• One of a kind online document editor for HTML pages.
• Real-time collaborations with teammates to work and manage documents together.
• Enables creating presentations online.

8. FossLook

FossLook is a fully loaded and very powerful e-document management tool which organizes all your files by doing away with paper documents and storing important information in its system.

Key Features:

• Using FossLook will improve the efficiency and productive of your organizations and lead to better growth and financial results.
• This software can be put to use depending on the needs of the enterprise.
• It improves business and workflow automations.

9. Microsoft SharePoint Online

MS SharePoint Online helps in managing knowledge, content and documents quickly to enhance team work and make Document Management seem like an easy task. It includes file sharing and storage, content management and external sharing.

Key Features:

• Keeps documents and files secure by preventing hacking.
• Collaborations with other Microsoft software enable smooth document management.
• Users can find the information they're searching for in minutes through an easy and efficient search functionality.

10. Dropbox Business

Dropbox business is another variant of Dropbox designed for business enterprises to enable them to share documents easily. Dropbox Business is great to make coworkers, employees and teammates work together, share data instantly and work on it simultaneously. It works on Windows/Linux PC and Mac. It is also available as an App for Android, Windows and iOS devices.

Key Features:

P2 Contents Management Software For Mac 2019

• Allows users to tracks various activities.
• Equipped to remotely wipe and transfer Files.
• Unlimited Storage and file recovery tools.

PDFelement Pro - An Excellent PDF Document Management Software

PDFelement Pro is the best PC document management software available to users to manage and organize PDF documents. This software can be downloaded to your Windows PC or Mac. It can edit, convert and securely share PDF Files and also deal with scanned documents via OCR technology. This DMS to manage PDF Files if well equipped to tackle all types of PDF documents.

Key features of This Document Manager Software:

• Editing text, images or pages individually or in a batch.
• Highlighting, stamping, signing, crossing out, underlining, adding sticky notes, text boxes, etc. or free hand drawing on a PDF File is made possible.
• Converting a PDF to any other file format, combining PDFs or splitting them into different PDF.
• Filling an online PDF Form or creating one is an easy task with PDFelement Pro.
• This free program provides password protection and secure sharing options, as well as watermark capabilities.
• You can bookmark PDFs, as well as customize content and add bates numbering.