Working from home (WFH, also called telecommuting or telework) is becoming an increasingly common practice. In 2020, the necessity to effectively work remotely is crucial to productivity more than ever. Here at Parallels, we refuse to pretend as if remote work is a new trend. In 2019, the Business Harvard Review proved that remote employees are found to be more productive, have a lower chance of turnover, and are healthier in both their mental and physical well-being.

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However, there is a delicate balance between working from home and effectively working from home.

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This delicate balance boils down to the applications an individual could use to stay productive.

For macOS users, there is a nearly never-ending list of native features and apps to help stay on task. The team here at Parallels has researched far and wide to narrow down the most useful macOS apps for everyone who is working remotely.

Here are the best macOS applications to help stay productive when working from home in 2020:

Jan 29, 2020  Here are the 13 best calendar apps to supercharge your daily productivity. NTask is one of the best calendar app that streamlines tasks, activities, projects, issues, and risks on a beautifully integrated in-app calendar. It provides end-to-end tasks and workflow management, hence enabling you to become productive like never before. Mac apps can help you to become more productive. Some of the best productivity apps enable you to get more done. But you have to know what apps are the right fit for your needs and how to use them. In this tutorial, we cover the best Mac productivity apps and explain how each one can help you become more productive.

Utilities:

• Parallels Toolbox
• Alfred
• Google Chrome
• Snag-it

Project Management:

• Task Paper
• Todoist
• Asana

Knowledge Workers:

• Parallels Desktop
• BBEdit
• Grammarly

Communication:

• Discord
• Microsoft Teams

Mood-Boosting:

• Spotify
• Swift Playgrounds
• Yack for Reddit(in beta)

Breaking down our list into categories makes it a bit easier to find the app you’re looking for considering the vast landscape of available macOS apps. Now, let’s deep dive into how these macOS apps can make your work from home experience more productive.

Utilities Must-Haves for macOS:

Parallels Toolbox

Parallels Toolbox is a suite available of macOS of one-click tools that make everything easier. We do mean everything. While there are dozens of tools within Parallels Toolbox, I want to outline the specific tools used to help make my work from home life more productive. The tools Alarm, Stopwatch, and Timer are all fantastic for time management. During meetings, the Alarm Tool has found to be wildly helpful to stay on task – individually, and I can present without continually looking at the clock and becoming distracted. The Stopwatch tool in Parallels Toolbox is excellent when managing a large meeting. This tool gives each presenter the same amount of time, making it helpful to be respectful of everyone’s time and collective voice. The Timer tool has become necessary when it comes to time management because I give myself an allocated time for a task before moving to the next item on my to-do list.

There are a few more tools hidden in Parallels Toolbox that makes working from home a breeze. The tool, Energy Saver, can be used automatically when disconnected from the charger or when you enable it manually. Energy Saver consists of several different options to prolong a computer’s battery life by optimizing resource consumption such as pausing non-essential processes such as Spotlight indexing, AppStore updates check, and macOS updates check. Additionally, Energy Saver is intelligent enough to eject external devices, pause Time Machine backups, and hide non-active (idle) apps. It makes the hidden applications go to the built-in macOS App Nap mode, where they consume very little energy.

Pro tip: Parallels Toolbox tools Hide Desktop or Presentation Mode are game-changers during presentations. The Hide Desktop tool hides all the files, folders, and other icons on your desktop when you’re doing a presentation, sharing or recording your screen, or taking screenshots with one click. If you’re worried about push notifications that you may have enabled, your Mac going to sleep, or distractions from bouncing icons in your macOS Dock, check out the Parallels Toolbox user favorite, Presentation Mode. This endlessly helpful tool disables distractions for a better presentation experience. The Presentation Mode tool can automatically detect external displays and turn them on, too. Also available for Windows 10, but more Parallels Toolbox tools are available on macOS.

Alfred

Alfred for macOS is an award-winning app that can seriously boost productivity with efficient hotkeys, keyword shortcuts, quick text expansion, and so more, based on your needs. Similar to macOS Spotlight, Alfred enables an intelligent search through macOS and the web and encourages users to be more productive with custom actions to extend and automate the efficiency of your work on your Mac.

The team at Alfred also offers an additional add-on, the Alfred Powerpack. You can instantly enable more profound control your Mac with the Powerpack’s third-party app integration such as iTunes, 1Password, Shell. Plus, endless workflows and themes that make staring at your computer screen for 8-hours a day more enjoyable.

Google Chrome

Readers may laugh at a suggestion of a web browser to help boost productivity. Still, there’s a lot of power in Google Chrome that some primary users may not know about or be utilizing. While I was researching the best extensions for Google Chrome, I came across a supremely helpful article from Kyle Pearce over at DIYGenius. Kyle has an extensive list of useful Google Chrome extensions to stay productive, and I urge you to check it out ASAP.

Best Iphone Productivity Apps

My absolute favorite extension to Google Chrome was UBlock Origin, a free and open-source, cross-platform browser extension for content-filtering such as ad-blocking. However, the ad-blocker Kyle mentioned Ghostery is next-level and I believe it performs better on Google Chrome than UBlock. I’ve already made the switch, and I suggest you do, too!

Snag-it

I first stumbled upon Snag-it back in 2018 when a coworker here at Parallels suggested it to me for a presentation. It felt like just another tool to create a screenshot. Wow, I was SO wrong. In 2020, Snag-it is outperforming any other screenshot tool I’ve tried and has the smoothest user experience I’ve felt in a long while.

To summarize, Snagit lets you quickly capture a process, add your explanation, and create visual instructions without any frustration. Truly, I cannot emphasize how excellent Snag-it is at transforming your communication. You can save hours of your time to help visualize your ideas in ways other people can easily understand. Not to mention, my favorite feature of Snag-it is the panoramic capture. Capture wide, horizontal scrolls, scrolling webpages, and everything in-between.

Project Management That is Easy to Use:

Task Paper

TaskPaper is a plain-text to-do list that’s surprisingly adept and thoroughly modernized. Since 2006, TaskPaper has delivered an excellent and easy to use to-do interface. This tool makes keeping your lists, searching with palettes to filter your never-ending lists, scheduling future dates/events easier than ever.

Not to mention, the clean UX makes for a distraction-less experience. While the minimalistic UX makes Task Paper look a bit bare-bones, this intelligent to-do list is packed with much more than just a simple interface.

Todoist

Todoist is used by over 20 million users to organize, plan, and collaborate on projects, both big and small, since 2007. While Todoist isn’t exclusive to macOS due to support via a mobile and web interface, it’s been a favorite of mine for years now. Why? Well, they also have a Google

Chrome plug-in that has enabled next-level multitasking habits.

With extensive access to over 60 integrations with some big hitters like Google Drive, Dropbox, Zapier, Evernote, and Slack – Todoist will quickly become your hub for getting work and life organized. Plus, their Wunderlist importer can help you switch tools and get started in just a few minutes if you’re looking for a change. If you’re working across multiple Macs or devices, Todoist makes it easy to pick up and continue crossing your tasks off your plate!

Asana

Asana is a widely adopted project management system that allows project managers or individuals to map out each step and organize all the details of your work in one place. Many small, medium or large enterprise companies utilize Asana, Parallels included. Here at Parallels, we love Asana! With the ability to create tasks that are dependent on other tasks, it makes coordinating with your team a breeze.

Truly, Asana has quickly become one of my favorite collaboration tools. Simply because of the ability to visualize multiple stages of projects quickly, easily, and the beauty of the UX makes this for a refreshing project management system. Simplifying workflows means reduced errors, and ultimately, saving time for solving more essential problems means I can get to work quicker. Every day, I log in, see my projects, and act accordingly. Asana has vast integration across many systems such as JIRA, Salesforce, PowerBI, Slack, Tableau, Adobe Creative Cloud, and they’re adding new features often.

Knowledge Workers Need the Following:

Parallels Desktop

Parallels Desktop for macOS has been used by millions globally to run Windows, Linux, or other popular OSes on Mac without rebooting. Virtualization serves healthcare to accounting, IT, CAD, creativity, and every industry in between. Parallels Desktop supports users to utilize the software they need on the hardware they already have to ensure you can get your job done faster without buying a second or third computer.

Since 2006, macOS users get the best of both the Mac and PC worlds on one device while you’re working remotely with virtualization. The best part? Parallels Desktop has thousands of supported applications within Microsoft Windows so that every industry can be supported. Plus, a free 14-day trial makes it easy to see if your specific needs are served with a virtual machine in Parallels Desktop. Not to mention, 24/7 support and our 30-day money-back guarantee.

BBEdit

BBEdit has one of the best marketing slogans, “It doesn’t suck.” And the reason why it’s one of the best slogans is that the product rings true and serves a consistent level of quality that is hard to match. While this specific suggestion is more particular to those who need HTML or plain-text editors for macOS, it is powerful because of everything else it can do for you.

BBedit has been crafted to serve the specific needs of writers, devs, and provides endless features for editing. For a power user, the advanced search, manipulation of prose, source code, managing bash data, and textual data is all wrapped up in BBedit. To be clear, BBEdit is not a word processor. However, it can replace several apps on your Mac to become one of the most invaluable macOS apps in your arsenal.

Grammarly

Grammarly is easily in my top five favorite apps of all time. Why? Simply because of the copious amount of time it has saved me during my writing process.

Grammarly is the best writing assistant available that goes much deeper than surface-level grammar to offer you comprehensive feedback on your writing. On the technical side, Grammarly is simply a digital writing tool that uses a combination of artificial intelligence and natural language processing. Read: it makes the writing process more comfortable and much less painful.

Communication with Your Friends or Work Team:

Discord

Consider Discord to be my macOS guilty pleasure of choice. While it’s also available for Windows PC, the macOS app is clean. It allows me to connect with friends or coworkers without frustration. Creating my private server or linking to my friend’s server makes everything separate and easy.

Discord lacks the messy UX that most other chat services offer. Sharing your gaming, your work, or whatever you need to share on your screen, is also cleaner than most other communication apps. Not to mention, it’s cheeky copywriting within the app makes me smirk every time I launch the app, making it easy to want to continue to use it.

Microsoft Teams

Microsoft Teams is the professional-grade communication tool that my team wanted but didn’t know we needed until we had it. The ability to chat, meet, share, call, and collaborate from anywhere as a global team has increased our productivity ten-fold within the first couple of weeks we started utilizing MS Teams.

It’s not just a communication tool, either. Microsoft Teams is robust enough to support calls, workflows, and meets industry-specific compliances such as healthcare or education. With our world evolving to a fully global digital landscape, Microsoft Teams is here to save the day with endless productivity. Microsoft said it best, with Teams you can work remotely without feeling remote – and it rings true through my personal experience.

Mood-Boosting to Keep Your Brain Productive While Working.

Note: While this blog post is explicitly surrounding the topic of productivity while working remotely, it’s imperative to mention the balance that goes behind productivity. Working your brain without breaks for fun is an expressway to burnout. Let’s avoid burnout by taking fun breaks with these following apps:

Spotify

Spotify has always been my music-platform of choice due to release exclusives and social components, but Spotify is a secret weapon to a productive day for several reasons. Firstly, Spotify’s market share is massive, so that you can listen everywhere. From speakers to tv’s, cars, gaming, smartwatches, smart displays, and all the best personal assistants. Secondly, their licensing options are fantastic. Of course, Spotify comes free with ads.

However, if you’re looking to ditch the ads for a distraction-free listening experience, Spotify has several subscription options. Spotify Premium has several levels to the membership: Premium, Premium Family, and Premium Student.

What are the differences in Spotify Premium memberships?

Spotify Premium:

• Unlimited high-quality streaming access to over 50 million songs.
• Travel abroad with no limitations.
• No ad interruption.
• Unlimited skips.

Premium Family:

• Up to 6 family members who live together
• Each member has their own Individual Premium account, so there’s no need to share login details.
• Plus Family Mix – a playlist based on the tastes of everyone on the plan.
• Plan managers can control explicit music for members.

Premium Student:

• 50% off discount
• Lasts 1 year at a time, with a 4-year limit.
• Available to students at an accredited college/university, verified by SheerID.
• Access to Hulu’s ad-supported plan and SHOWTIME for no extra cost.

Swift Playgrounds

Swift Playgrounds from Apple is an un-matched method to learn how to code. While it is available to both Mac and iPad, taking a break from your day to day to build with Swift Playgrounds adds a fun dimension to your overall productivity. It’s perfect for new-to-coding beginners and utilizes gamification to grasp the core basics of Swift – Apple’s powerful programming language.

The best thing about Apple is their curiosity for innovation and Swift Playgrounds continuously releases new integrations such as robotics, LEGO® MINDSTORMS® EV3, and even augmented reality (AR) to master our real 3D world. Apple is smart and understands as you learn, you’ll want more to play with. Because of this, Apple offers a variety of fun devices to shop.

Yack

Yack hasn’t quite hit the market yet. However, if you sign up for the beta, it’s clear why Yack is a must-have for macOS Redditors. Without opening your web browser, you can explore your favorite Reddit communities from a single elegant desktop app with a unified user interface.

Also, if you spend the day scrolling through YouTube, Yack also allows you to browse YouTube using the same beautiful, intuitive UI you use to browse Reddit. It’s an excellent and refreshing way to take a short break and check in on what’s going on outside your remote working space.

The remote workday is envisioned with multiple hurdles of obstacles without any allowance for sanity. macOS users need flexible apps that are easily managed, quickly absorbed, and serves the need of the moment.

The best macOS apps for productivity during remote work should consistently serve the everchanging needs of the digital worker. It is not always easy to craft the best environment for productivity during working remotely. Still, I sincerely hope this list has helped you sort through the hundreds of thousands of macOS apps that are available.

Please, let us know what you think or if you have any suggestions for our list of the best macOS apps for productivity when working from home. Reach out to us on Facebook, Twitter, or in the comments below!

Disclosure: We sometimes use affiliate links which means that, at zero cost to you, we may earn a commission if you buy something through our links.

As we discussed in our recent post looking at 10 common remote work challenges, maximising productivity is one of the biggest challenges people face – both inside and outside of the office. Workplace productivity is obviously important to any business but it’s also something that directly impacts the work-life balance of individuals.

Achieving productivity can be particularly difficult for remote workers or people working from home.

We’ve previously looked at the best apps for working from home and remote teams working from multiple locations. And, in this article, we’re taking a slightly different angle by looking at the best productivity apps for macOS specifically. Whether you’re working in the office, as part of a distributed team or a solo freelancer, these apps will help you maximise productivity and get more done during the working day.

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Best productivity apps for macOS

Before we start looking at individual apps, here’s a quick summary of what we’ll be covering in this article. To avoid repetition, I’ve chosen ten apps that all serve a different purpose, rather than ten project management apps, for example, that all basically do the same thing.

The idea is that you can use all ten of these apps and they’ll all help you boost productivity by solving different problems. So here’s a quick look at the tool I’ll be talking about in this article:

1. Serene: Cut out distractions, stay focused on the task at hand and get things done faster.
2. Calendar: Manage all of your calendars and events in one place, arrange meetings without dozens of emails.
3. Trello: A simple task management tool that makes projects easier for remote teams to complete.
4. Taskade: A project management tool that helps collaborative teams work together on tasks.
5. Teamweek: Free project planning for small teams with an affordable option for multiple teams.
6. Toggl: Time tasks, get things done faster, track team productivity and make sure you’re charging enough for the time it takes to complete projects.
7. Dameware Remote Everywhere: Advanced remote access that allows technicians to access any registered device from any location.
8. Slack: Team communication, the way it should be for remote workers.
9. Notion: Keep all your docs databases, tasks, and project resources in one place.
10. Spark: A distraction-free, collaborative email experience to keep teams focused and help them complete tasks quicker.

Naturally, all of these apps are available on macOS and some of them are available on other platforms, too. I’ve created this list with freelance and remote workers in mind, those who need to work with a team or other team members in another location. So, while most of these tools will help you increase your personal productivity, there’s also a heavy emphasis on boosting productivity as a collective part of a team.

#1: Serene

Free

Serene is a free app for macOS designed for remote workers and teams. You define a single goal for each day, which can be broken down into multiple tasks, and block out distractions. Numerous studies show that multitasking kills productivity and Serene gives you all the tools you need to stay on track with the task at hand. As the team behind Serene says, “Multi-tasking is a myth. Single-tasking is a superpower.”

Key features

• Website blocker: Block websites that distract you, such as social media and news websites.
• App blocker: You can also block apps that take your attention away from work – social apps, your email app and anything else getting in the way.
• Distraction-free sessions: Work in 20-60 minute sessions with regular breaks to maximise productivity.
• Session timer: Shows you how much time you have left to complete tasks, giving you a motivation boost towards the end of each session.
• To-do lists: Manage tasks and make sure everything gets done by the right team member.
• Day planner: Define your goal for the day, set your tasks and get stuff done.
• Focus music: Play background music to help you keep your focus.
• Phone silencer: Automatically put your phone on silent mobile while working to avoid unnecessary distractions.

Once you set your goal for the day, you create your lists of sessions to get there and choose how long to set for each session. Then you click “Go Serene” and the app will start your sessions while automatically blocking distractions while each session runs.

There’s also a browser extension that blocks distracting websites and displays a reminder of what you should be doing if you try to access them.

Serene is a relatively new app (still in the beta stage) but you can request an invitation to try it out here.

#2: Calendar

Free version available, paid versions from $10/mo

While Google Calendar is a great free digital calendar, it doesn’t provide some of the advanced features remote workers typically need. A more feature-rich alternative is the aptly named Calendar, which connects all of your calendars into a single interface.

Key features

• One calendar: Calendar integrates with all of your calendars (Google Calendar, Outlook, etc.) to keep everything in one place.
• Synced events: Create events in Calendar or create them in your other calendar apps – they’ll always be synced.
• Easy scheduling: Schedule team meetings without the usual email back and forths.
• Analytics: Calendar provides analytics reports to help you boost productivity.
• Meeting transcriptions: Automatic transcripts of your meetings.

Aside from integrating all of your calendar apps, Calendar’s star feature is the way it handles meetings. Instead of arranging video chats or other meetings with dizzying emails between multiple team members, Calendar allows anyone to choose and book meeting times during your availability hours while ensuring there are no conflicts with existing meetings or tasks.

#3: Trello (Windows, Mac, iOS, Android & web)

Free version, Business Class version $9.99/mo per user

Trello is a simple, easy-to-use project management app for collaborative teams. The platform is based on the Kanban board philosophy, a visual layout that originates from Japan, which you can see below. Essentially, tasks are added and organised on “to-do,” “going” and “done” satuses, which helps teams keep track of progress. Tasks can be grouped into boards (the entire view above) and cards, which can contain multiple tasks in themselves. Individual tasks can be assigned to groups or team members with deadlines and checklists.

Key features

• Project management: Trello is a simple, easy-to-use project management app for collaborative teams.
• To-do lists: Create to-do lists, add due dates, assign them to people and manage tasks as they’re completed.
• Trello boards: Dashboards where you can create and manage lists of cards containing tasks and to-do lists.
• Work with anyone: Invite anyone from around the world to help you make things happen.
• Instant messaging: Talk to team members in real-time to discuss tasks.

Trello’s instant messaging makes it easy for teams to communicate and collaborate from anywhere and team members can join for free, although they’ll be limited to one board. Prices remain affordable on every paid package, though.

#4: Taskade

Free version, paid versions from $7/mo

Taskade is a project management and collaboration tool for small teams. It takes the to-do list concept turns it into a visual platform for tracking the progress of tasks and projects. While Trello is limited to Kanban board view, Taskade allows you to toggle multiple views in one click so you can see exactly how things are coming along.

Key features

• Project management: Project and task management features with multiple views for team members to keep track of progress.
• Live collaboration: Edit projects in real-time and communicate via live chat.
• Team calendar: Keep track of tasks across multiple teams and workspaces.
• Team roadmap: Plan and manage projects by visually assigning tasks and setting deadlines.

Taskade also gives you live messaging and video calls for better collaboration between remote team members. While the team roadmap system makes it easy to assign tasks to team members and manage team projects.

The other key feature Taskade provides is a team calendar where tasks assigned to each team member appear for everyone to see. This is important in terms of managing schedules, assigning tasks and keeping track of workloads.

#5: Teamweek

Free version, Premium version $8/mo per user

Teamweek is a relatively simple project management tool that provides a global view of the tasks team members are working on. Essentially, it’s very similar to the team calendar feature in Taskade but it provides more visual information and the drag-and-drop editor makes it easy to rearrange tasks.

Key features

• Task management: Break tasks down into smaller sub-tasks, then check each item off the list after it’s complete.
• Projects view: Keep track of projects with an overview of progress.
• Teams view: Keep track of how team members are getting on by viewing individual workflows.
• Timeline sharing: Keep your clients informed by sharing the project roadmap with them.

There are two different views available with Teamweek. First, you can view schedules at the project level to see what everyone’s up to specific projects. Then you have the teams view, which allows you to view the entire schedule for teams, regardless of which projects they’re currently working on.

As I say, Teamweek is a very simple tool but it’s great at what it does. It’s also free for up to five users and highly-affordable for larger teams.

#6: Toggl

Premium version $18/mo per user

Toggl is a time tracking app that runs in the background to track how long you’re spending on tasks. The tool was originally designed to help freelancers keep track of how much time they were really spending on projects to make sure they invoice correctly and hit their profit targets. However, the app has expanded into a tool for collaborative teams over the years. Its data visualisations help you compare profits against time spent on tasks and labour costs so you can see which projects and clients are most profitable.

Key features

• Time tracking: See how much time you (or others) are taking to get things done.
• Boost profits: Check you’re charging enough for the time it takes to complete projects.
• Reports: See how productive you’re being and how profitable your time with Toggl reports.
• Cross-platform: Toggl’s wonderfully designed apps work across just about every operating system and online so you can access it wherever you need, whenever you need it.

You can also see how much time team members are spending on individual tasks to monitor productivity and see if anyone’s taking on too much/too little work. Toggl offers excellent cross-platform support meaning team members on every device/OS can access and use the app. It’s a relatively straightforward app without any real learning curve and its excellent interface means team members can either download the app or log in to the website and start Toggling.

#7: Dameware Remote Everywhere

Prices start from £290, one-off fee

Dameware Remote Everywhere is a fully-featured IT support tool that allows technicians to access any machine registered to your account remotely. So, if you run into any technical issues, support can access your machines – no matter where you are – and get things back in order for you.

Key features

• Secure remote control: Give technicians access to team members’ devices from anywhere.
• Remote IT support: Provide support to remote workers anywhere and allow remote technicians to do their job from anywhere.
• Mobile remote support: Technicians can provide support using their iOS and Android devices.
• Access sleeping and ‘off’ devices: Gain access to devices remotely, even when they’re sleeping or turned off.

Perhaps you’re having technical issues with a piece of software you need to use or there’s a problem with one of your accounts. You may have simply forgotten your access details or could be having problems specific to your device. Dameware Remote Anywhere makes your devices accessible to support teams so they can jump in and get things sorted for you.

Prices start from a one-off £290 fee but that’s not as expensive as it sounds when you compare it to the ongoing cost of subscription-based software.

#8: Slack

Free version, paid options from £5.25/mo per user

Slack is a massaging platform designed for teams and it’s the ideal communication tools for remote workers. Instant messaging is organised into channels, which team members can join and leave, as needed, so nobody receives messages or notifications irrelevant to them. Team members can also chat outside of main topics in separate threads which prevents these messages from interfering with the most project-centric conversations.

Key features

• Instant messaging: Live communication between every team member for seamless collaboration.
• Statuses: Users can set availability statuses to focus on individual tasks as needed.
• File sharing: Drag-and-drop file sharing for PDFs, images, videos and other common files types.
• Voice & video calls: Voice and video calls directly from within Slack.
• Screen sharing: Allows team members to show their work to others in real-time for stronger collaboration.

Now, the key things to understand about Slack as a remote worker is the pricing policy. You can use Slack for free, which allows you to create a single workspace for small teams while paid versions start from £5.25/month per active user. Ideally, your business (or the company you work for) will pay for a team version of Slack to provide everyone with a fully-collaborative workspace. However, the free version of Slack means small teams within a business can use the tool between themselves to improve their workflow. This can improve collaboration within office environments but the real benefit of Slack is for remote workers who need to collaborate with team members in other locations – one of the most common problems cited by remote workers.

#9: Notion

Free version, paid versions from $4/mo

Notion calls itself your team’s long-term memory and it acts as a kind of collaborative alternative to Evernote. Notion also calls itself “the missing half of Slack” which it integrates with perfectly to create a single location for all the resources important to your team – for example, important documentation, guidelines, etc.

Multitude’s aim is to replace a multitude of separate productivity apps with a single platform.

Key features

• Notes & Docs: Create and share documents, notes and media files.
• Team Wiki: Create a central knowledge base of essential info and guidelines for all team members.
• Project management: Highly customizable Kanban boards and calendars that adapt to your work.
• Files sharing: Designed for focused writing, easy editing, and rich media
• Live collaboration: Work on tasks together in real-time.

So, instead of using Google Docs and Evernote, you can use Notion to basically achieve the same thing. Likewise, you can also use its task and project management features in place of tools like Trello. Then, you have the spreadsheets and databases which aim to replace the likes of Excel and Google Sheets.

If you’re tired of using a dozen different productivity tools, Notion aims to provide a single platform that replaces half a dozen separate apps. I’m not saying Notion is necessarily as good as all of those individual apps combined but you gain convenience by not having to switch between different apps and you could well save some money while you’re at it.

#10: Spark (Mac, iOS, Android)

Free version, $6.39/mo (per user) for Premium

Spark is an intelligent email client that prevents your inbox from being a productivity killer and turns it into an asset. Its Smart Inbox automatically categorises your emails from every account assigned to it, allowing you to filter out the emails that don’t matter and prioritise the ones that do.

You can also snooze specific emails for later, assign emails to team members, chat with team members, share drafts, set reminders for follow-ups and schedule emails to send them later.

Key features

• Smart inbox: Clean up your inbox, find any email with “Smart Search” and snooze emails that don’t need your attention right now.
• Smart notifications: Only receive notifications for the emails that really matter.
• Assign emails: Assign emails to team members so the right person is always managing tasks.
• Team email: Private team comments, shared drafts, template replies and instant chat for collaborative teams.
• Send emails later: Schedule emails to send them when people are most likely to read them.
• Reminders: Get reminders to follow up on important emails at the right time.

With Spark, multiple team members can even work on the same email at the same time while communicating via instant messaging on the platform. This means there are no more emails to clients, saying “I’ve CC’d James and he’ll explain that technical issue we talked about earlier”. All the key details can be included in emails by the right person without any confusion or inaccuracy.

Productivity Apps Productivity Apps Mac Store

Don’t let the tools get in your way

In the digital age, it seems like the number of apps we need to use to get the day’s work done is constantly increasing. The problem with this is, the more apps you bring into your workflow, the more potential there is for complexity, poor experiences or a lack of integration to get in the way of productivity.

This is why it’s so important to choose the right software, tools that enable you to achieve more without adding unnecessary barriers in the way of progress.

Productivity Apps Productivity Apps Mac Os

The good news is productivity apps are a big thing in business software right now and there are plenty of tools on the market to help you overcome issues getting in the way of your workflow. At the same time, integration between apps is constantly improving and the average user experience is getting better all the time.

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This means that, with some smart software choices, you can easily build a toolkit that breaks down productivity barriers and enables you to achieve more in a shorter time-frame. Hopefully, this article will help you get there and you can get more tips by checking out the other productivity articles on our blog.

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