Youth Ministry Database Software For Mac

May 10, 2013  Enjoy this list of 10 iOS apps to do better youth ministry. With the goal to provide insight into a variety of topics including social media, websites, worship, media, mobile, and software, ChurchTechToday aims to shed light on how church technology can empower and position churches for impact and growth. May 13, 2014  My point: Save time in youth ministry by automating, which will allow you to spend more time doing what really matters. This is why I am a big advocate for finding areas in your youth ministry that you can automate. Automating certain areas in your youth ministry means finding areas in your youth ministry that can operate automatically.

  1. Youth Ministry Database Software For Mac Windows 10
  2. Database Programs For Mac

Everyone loves free stuff.

No matter what it is,Slurpees, pancakes, or software—those four letters make you happy. However, sometimes free isn’t even worth the money you paid for it, and those four letters inevitably morph into other fourlettered words. So how do you find software that is actually functional and worthwhile to help you manage your church without spending any money?

Well, look no further—below I’ve come up with a list of free and open source church management solutions that will have all the functionality that you need. For some of the software options, the free version is only for very small churches with less than 50 members, but there are others as well that are free for any size church. The software options are listed in alphabetical order.

This article looks at seven free church management software options. See the full list of free church management software solutions here.

1. CahabaWorks

A member profile page in CahabaWorks

CahabaWorks is installed church management software for managing members, groups, contributions, financials, and child check-in. Their standard edition, for small and midsize churches, is free and has no limits on people or total assets tracked, although there is no support offered. It is $350 for the standard edition with support, and there are also different pricing options for their premier version.

Pros: Based on user testimonials, the system has responsive tech support (though only for the first 60 days with the free version), and is a great system for small churches. There are many options and it is very intuitive for managing and tracking finances, as well as being easy to download and install.

Cons: According to users, there is a bit of a learning curve at the beginning. Customer support is responsive, and could solve the learning curve problem, but it does cost an extra fee. There is no Mac version.

Have you tried CahabaWorks? Leave a review!

2. Church Admin for WordPress

An attendance graph in Church Admin for WordPress

Church Admin is a free and open-source WordPress plug-in that includes a full church database with membership directory, email management, bulk SMS, attendance tracking, calendar, facility management, and more.

They also offer a smartphone app for iPhones and Androids, for an extra £7.50/month (about $10) for the church. The app is free for members of the church who are using it, so only the church foots the bill.

Pros: If your church already uses WordPress, this plug-in seems like a no brainer. It has lots of features, is free (except for the smartphone app), and integrates with your WordPress powered website.

Cons: If you don’t use WordPress, or don’t plan to, this plug-in won’t do you any good.

3. ChurchInfo

Adding a new family in ChurchInfo

ChurchInfo is a free, open source database that helps your church manage and track members, groups, donations, and payments. It is supported by an open source community of people who volunteer to help in order to make the software accessible to churches. It is a web-based solution, and the system is completely free. It is most useful for small congregations.

Pros: According to user reviews, ChurchInfo is a highly useful tool with a lot of the functionality that more expensive software has, so it is great for churches on a budget.

Cons: The installation process is easy and the system is fairly intuitive, according to reviews, although it may require a bit of technical knowledge at the outset to get set up.

Have you tried ChurchInfo? Leave a review!

3a. ChurchCRM

The ChurchCRM home screen

ChurchCRM is 3a because it is a fork built off of the ChurchInfo open source framework. Because it runs on LAMP, you can use it on any device. ChurchCRM has been in development for less than two years, and already has membership management, calendar, finances, fundraisers, Sunday School, and volunteer management features. An active developer community is constantly working on new features, and is available for support via chat.

Pros: ChurchCRM has the stability of ChurchInfo but with more features and a responsive user interface, meaning you can run it on desktop or mobile.

Cons: Like ChurchInfo, you’ll need some technical know how to install and operate ChurchCRM. Unless you have a dedicated techie on site, you’ll probably be better off with a more user-friendly church management tool.

4. (Apostello and OneBody)

Youth Ministry Database Software For Mac Windows 10

Updating a contact in Apostello

From the makers of OneBody (a free church directory and social network), Apostello is an open source SMS (text messaging) platform with some of the functionality of a church management solution. is also working ona beta version ofCedar, a presentation software for churches, but in the meantime, is a great solution for small churches that just need a free and simple way to manage members and groups. The software can also be used for event signups and even provides usage statistics.’s tools are great for small churches, which can probably get by with free event management software and Microsoft Excel while they’re saving up for a more expensive end-to-end solution. It’s also worth mentioning that the Keywords feature, which allows users to respond to texts with just one word and use that to sort responses, is a brilliant addition to open source church software.

Cons:Apostello isn’t quite a church management solution, and even combined with OneBody as a directory solution, it lacks basic event management features like a calendar.

Have you tried Leave a review!

5. Excellerate

The Excellerate member information screen

Excellerate is a customizable church management system that helps churches of all sizes manage and track members and visitors, manage donations, send bulk emails, schedule volunteers, and more. The pricing goes up the more members that you have, but they offer a free version for up to 50 members. When you get to 100 members it is a one-time payment of $145 and continues scaling up to extremely large congregation sizes.

Pros: According to user reports, Excellerate is very responsive to their customers’ needs. They added a cloud-based version of the software, and it is now available for Mac. They are also always improving and updating, and the system is not complicated to use.

Cons: One downside is that the installed version of the software is not available for Mac, and must be accessed through an app or website.

Have you tried Excellerate? Leave a review!

6. Rock RMS

Adding a prayer request in Rock RMS

Rock RMS is a robust open source church management solution earning tons of positive reviews from its users and providing all the features a small to midsize church needs to get started. In addition to membership, family, and donation management features, Rock RMS boasts a content management system and check-in features. Churches that have contributed to Rock RMS include Lakepointe Church and Willow Creek Community Church, two large churches with internet campuses, suggesting that this software could even be a starting point for larger organizations looking to build more complex software solutions.

To keep the platform going, Rock RMS does ask for a donation of $1.50 per average weekly attendee, per year. So, for example, if you have an average weekly attendance of about 100 people, you are asked to donate about $150/year.

Pros:According to reviewers, Rock RMS has lots of advanced features and a great support community, crucial for open source software.


Cons: Hosting the software does have its costs, and can be difficult for small churches that lack an IT expert. As with any open source software, it’s good to check into the logistics of using Rock RMS before signing up.

Have you tried Rock RMS? Leave a review!

7. Working Church

Working Church is church membership management software to help you keep track of your members, attendance, events, and donations. It is downloadable software that is installed on your computer, and it is free for up to 25 members, though you’ll need to re-register every few months. After that it is a one-time payment of $47 for the “Lite” version for up to 100 members. They also offer a cloud version that starts at $17/month.

Pros: According to user reviews, customer service is attentive to all needs, it is easy to use, and is designed to help with church accounting, growth, and management.

Cons:Some downsides are that the free version is not accessible from home, as it is not web-based, and that it is only free for a small number of members.

Have you tried Working Church? Leave a review!

What free church management tools do you use?

Know of any more free church management solutions? Add them in the comments below!

Also, if you’re still hungry for more free church stuff, check out these articles:

Looking for Church Management software? Check out Capterra's list of the best Church Management software solutions.

While you may be all set with church management software to run your church as a whole, is it possible that maybe your ministry groups are a little neglected?

What do you do when each group has its own processes and events to manage, and you want to be able to provide them all with the best tools suited to their specific needs?

Here are 11 great tools for you to consider—some of them are geared specifically towards church ministry groups, and others are tools strictly for certain processes that ministry groups could find very helpful:

1. YapTap

This system was created to meet the communication needs of youth pastors. Yaptap was developed so that pastors could send messages to parents, and manage and track costs and events.

Database Programs For Mac

Features include content attachment, message scheduling, and group and leader management tools. All YapTap plans are $20/month.

2. Youth Track

Youth Track is a software tool to help you organize your events, classes, ministry teams, events, and resources.

Features include tracking, notifications, contact information, sending group emails, and scheduling events and resources. Youth Track is $185 for a full installation.

3. Simply Youth Ministry

Simply Youth Ministry has a suite of tools for managing your church ministry—it helps you to manage your volunteer team, events, communication, and it allows you to organize all of your contact information.

Each ministry tool (there are five different tools that are offered separately: Contact, Communicate, Team, Events, and Jobs) has a different pricing structure. The Communicate tool is $10/month for up to 50 contacts and allows for 30 group messages per month, $20/month for up to 100 contacts and up to 60 group messages per month, $30/month for up to 250 contacts and up to 120 group messages per month, and $40/month for up to 1,500 contacts and up to 240 group messages per month.

4. Tuggle

Tuggle is an online community for your ministry that includes event management as well as communication tools. It helps you manage individuals and groups, as well as send mass texts and emails.

Tuggle is $15/month for up to 50 members, $32/month for up to 250 members, and $65/month for unlimited members.

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5. Groups Interactive

Groups Interactive is a Christian technology company whose search tool helps ministries to connect individuals to small groups. This tool is placed on your church website for people to find small groups in their neighborhood and then connect with a leader to become part of the group.

Groups Interactive has an introductory offer of $25/month or $250 annually for unlimited groups. There is no setup fee for this offer (normally $50).

Other tools

Here are some other tools that are not as ministry specific as the ones above, but are great tools for different aspects of ministry management, such as managing your group’s budget, presentations, calendars, schedules, and tasks, and are especially great for ministry pastors:

6. is a tool for adding video and audio to any of your presentations—it allows you to take your presentation document (it can be a PowerPoint, Prezi, PDF, or Google Docs file) and then upload them straight into Once you do that, you can record what you need to say and add it to your presentation file. After that you’re free to share it—embed it into your website, email a link to it, or make it private—you have many options for how you want to share. is $3.95/month for the basic plan (3 active recordings per month), $17.95/month for the pro plan (30 active recordings per month), and for unlimited active recordings per month, they request that you contact them for a price quote.

7. Wufoo

Wufoo is a drag and drop form builder that helps you if you need to take online prayer requests, do surveys, run an online newsletter, or register people for an event. Wufoo lets you create the form and put it straight on your website—it will write the script for you, and is hosted in the cloud.

Wufoo is $14.95/month for one user, $29.95/month for five users, $69.95/month for 20 users, and $199.95/month for 60 users. A free account is offered for one user, three forms, three reports, and ten fields.

8. Evernote

Evernote is a cloud-based database that helps you to sort out and search for anything that you put into it. It can also sync all your devices and lets you have access to any of the files and documents that you need.

It’s there for you to put your thoughts in one place, remember things and save resources. Evernote offers their tool as a free download.

9. Reeder

Reeder is a great place for ministry members or pastors to organize blogs and news in one place and stay informed while you’re on the go—you can also click on a blog and easily save the blog post into Evernote, if you have it.

Reeder is a tool for pastors or ministry leaders to stay informed of what is going on in the Christian world through blogs. This is really helpful for pastors so as they can more easily inform their parishioners and speak to them about current events, and also ministry leaders can speak to their groups and encourage them to stay informed as well—keeping up to date through these blogs helps ministry groups to know and to focus on where their efforts are needed the most.

10. YNAB

YNAB (You Need a Budget) is a great tool for managing your budget—great for ministry pastors to organize their budget and keep on top of their own personal budget as well as the budget they have for the ministry group. YNAB is $60 for the license to install it on either PC or Mac.

11. is another budget management tool. Mint is completely free, and it can be used for group budgets and business budgets as well. It will automatically organize your spending into specific categories (such as rent, groceries, restaurants, etc.) and then uses charts to show you where your money is being spent.

Know of any other good church ministry group tools? Add them in the comments below!

Looking for Church Management software? Check out Capterra's list of the best Church Management software solutions.