• Best Free Video Conferencing Software
• Best Video Conferencing Software For Mac
• Video Conferencing Software Comparison

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Best Free Video Conferencing Software

Video Conference has become an integral part of businesses everywhere. Statistics show that more and more people are choosing video conference instead of traditional meeting room. Video conference allows you to set up a meeting with anyone from anywhere. For that effective communication you need the right video conferencing hardware.

Businesses of all sizes can benefit from the best video conferencing hardware. We’ve done an extensive and thorough research to show you the best devices you can use for business video conference.

Top 5 Video Conferencing Hardware

1. Cisco Webex DX Series

Cisco is one of the most recognizable companies in the world. It is also the most widespread in terms of video conference units. Some of the features include one-button meeting entry, camera flexibility, intuitive Cisco Webex Room operating system and more.

You can use one of the two models, the Webex DX70 and DX80. They come in 14-inches and 23-inches, and both are built as an all-in-one desktop collaboration hub. They deliver HD video and audio, and they can replace your phone setup.

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You can say that the Cisco Webex DX series is the best for individual video conferencing hardware.

2. Logitech Conference Cam

Logitech is also among the most recognizable brands in terms of hardware. They have everything you need for a successful cheap video conferencing hardware. But the Logitech Conference Cam is their best item.

This single unit can transform any room to a huddle room and large conference room. There are a couple of options, from cheaper to more expensive cameras. It all comes down to what you prefer. But all units are aesthetically pleasant.

Some of the features include inbuilt remote control, ability to run on battery power, and a 90 degree camera. You can also use the camera as a Bluetooth speaker. It is the perfect addition to any huddle room.

3. Zoom Conference Room Connector

With the Zoom Conference Room Connector, you get a one-stop hardware package you can easily integrate with video conference software. The Zoom Conference Room works seamless with the Zoom platform. Choose any of the custom hardware packages. Whether you have a small conference room or larger, you get everything you need.

The Zoom Conference Room Connector makes it easy to set up one device and start a video conference meeting. For those looking for simplicity, Zoom connector is the way to go.

The best features are integration with existing calendars, one-click start for a meeting, and incorporated native video conference software.

4. Polycom RealPresence

Polycom is the largest pure-play collaboration company. They have more than 30 years of experience in the industry. They provide some of the best, if not the best video conferencing hardware options. However, the also come with a high price. For example, the Group 310 costs $2,999, while the Group 700 goes as high as $16,999.

All of the models come with the Polycom Group microphone, remote, codec, EagleEye camera, and power supply. Some of the features include EagleEye produced which uses facial recognition technology to follow all participants, RealPresence touch, the intuitive touch screen, and much more. Polycom NoiseBlock will block all background noise.

Polycom provides heavy-duty options for offices that need complicated video conferencing equipment on a regular basis.

5. Crestron Mercury

Crestron Mercruty is an all-in-one tabletop solution for web collaboration. With Crestron Mercury, you can reach anyone, no matter which collaboration software he uses. Mercury makes video conferencing calls accessible on every platform. It is one the only UC and AV all-in-one solution that supports any web collaboration application.

They combine conferencing and collaboration tools in just one easy to use console. At the end, it enables people to work together regardless of software and location.

Features include SIP conference phone, scheduling function, and incredible audio quality. And the price is amazing, considering all the functions.

Software You Must Have besides Video Conferencing Hardware

All of the video conferencing hardware needs a suitable software to function properly. Some companies, like Zoom, provide hardware and software solutions. But Zoom is not the only video conference software on the market.

Today, we want to introduce you to ClickMeeting. This browser-based software allows you to do training courses, business video conferences, and webinars. Scheduling a meeting takes only a few moments. All you have to do is click Create Event, invite participants, and there you go. There are many features that make it easier for you to organize contacts. The Address Book scales perfectly, and you can reach thousands and thousands of participants.

ClickMeeting makes it easy for you to monetize training sessions and courses if needed. In addition to scheduling a meeting, you can create training courses and webinars and monetize them thanks to PayPal integration.

You can stream video conferences, courses, and webinars on Facebook and YouTube from the software. During the conference, tools like polls and surveys keep your audience engaged. Screen sharing helps you increase productivity among participants.

And when the meeting is over, you can check the performance and follow-up with attendees. You get statistics for the webinar and performance rating.

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When everyone has to stay at home and work remotely for an indefinite period of time, it could feel pretty isolating: no chit-chat, no in-person brainstorming or spontaneous ideas, no Friday night get-togethers, etc.

Luckily, high-speed internet is nearly ubiquitous today, and the rise of video conferencing software means we’re always just a click away from any meaningful conversation.

The problem for most teams and companies right now, however, is to find the best free conference call services (or paid) for their particular needs as well as supplying everyone with the right video conferencing equipment. How do you go about it? Let’s explore.

What Are The Best Video Conference Tools?

There are so many online meeting apps available today that it’s easy to get lost in the variety. So you need a structured approach to compare the options available and choose the one that suits your needs the best.

And once you find the right call tools for you, you can keep using them far beyond the current stay-at-home environment. After all, consider how much more effective it would be to simply hop on a call than travel to visit your clients in person. You could also think about extending the work-from-home policy indefinitely, giving your employees more freedom in managing their days. Anyway, here are some qualifying categories to help you choose the best conference call service.

Video and audio quality. Delivering a perfect picture and crisp sound to dozens of participants in real time is no easy feat, and some web call tools do better than others. It’s important to try a few options under different conditions (e.g. home WiFi, mobile LTE network) to pick one with the best video quality available.

Screen sharing. One of the most useful features that you’d be likely to use every day at work is sharing your screen with others — for example, running a presentation or walking someone through a certain issue.

Screen recording. Not everyone can attend every meeting, and it’s generally considered to be a waste of time to repeat yourself. So the ability to record your presentation once could yield benefits for a long time. Plus, it’s a great way to make communication in your company more transparent overall.

Number of participants. Depending on how you want to make video calls, the amount of people you’re able to invite is an important constraint. Do you want to keep it small and go with free video conferencing or do you occasionally hold company-wide meetings with dozens or hundreds of participants? The answer will largely determine the free conference call app you need.

Price. Since video conferencing software is so difficult to create, it’s no wonder that most of it is not free. If your team is small, you might be able to squeeze into some free online calling plan, but otherwise most apps charge a set price per certain number of seats per month.

Interface. The usability of some free web conferencing tools leaves much to be desired. Thus, it’s important to pick a tool that doesn’t require a lot of training and is naturally easy to use.

Platform availability. As the work today is done from anywhere, an ideal video conference app would be accessible natively from desktop, but also from mobile devices and the web.

Now let’s look at some of the best conference call services on the market right now through the prism of these requirements.

Incumbent: GoToMeeting

As one of the original players in the video conferencing space, GoToMeeting (founded in 2004) is still considered to be a frontrunner by many. This video conferencing software features a straightforward UI that anyone can pick up right away and lets you share your screen and even record meetings (on a Business plan). While not a call free online tool, GoToMeeting costs a reasonable $12 a month on a Professional plan and $16 on a Business one. Full-featured mobile apps are also a great plus.

Challenger: Zoom

Since the start of the pandemic, Zoom probably has been discussed more often than any other app for its suitability to the work-from-home environment.

Best Video Conferencing Software For Mac

On the positive side, Zoom has been praised for its call quality, both video and audio, user-friendly interface, the ability to run meetings for free with up to 100 participants (for up to 40 minutes), the screen-sharing as well as screen-recording (for paid users only) functionality.

As for the negatives, Zoom has recently been criticized for its attitude towards privacy and user security. In addition, the paid plans are per host per month and could get pretty expensive if you want to have multiple hosts or run a meeting with more than 100 people.

Office 365 users: Microsoft Teams

Those who use Microsoft Office 365 on a daily basis don’t have to look far for a viable option for free calling online. They can already use the Microsoft Teams collaboration software that comes together with the Office suite.

Microsoft Teams is natively integrated with other Microsoft apps, which makes it easy to send invites to your colleagues via Outlook, for example. This secure video conferencing software supports up to 10,000 participants and has some interesting features, such as blurring the background and putting the speaker in focus — perfect for those work-at-home moments when all kinds of stuff can be distracting in the background.

Small teams: Skype

So far the apps reviewed above have mostly targeted medium and large-sized companies. But what if your team is just a few people working remotely and you don’t need any extra bells and whistles?

Skype is a free video conferencing software you might’ve only used in your personal life before, but it actually works great for small teams too. The app is stable and truly multi-platform. The quality is good, and screen sharing is available.

The only limits are video calls that can handle up to 10 people and the price you have to pay for Skype phone if you want people dialling in from a landline (plans are quite affordable). As a bonus, since acquiring Skype, Microsoft has done a good job at integrating it into its own software ecosystem.

Free: FreeConference

When it comes to any type of software, free is the most powerful feature. Similarly, once you know you need a free conference call app, you should definitely give FreeConference a try.

FreeConference allows you to call free online (international dial-in plans are available) and hold online meetings over video with up to five participants. The app works seamlessly just over the browser and doesn’t require any installations. And it’s free!

How to get your Mac ready for video calls

When you feel like you’ve found the best free conference call service, your next step should be ensuring that your Mac is up to the task as well. After all, it could’ve been a while since the last time you gave your Mac a marathon video conferencing workout.

First, check that your Mac camera is working properly. If it’s not, refer to this handy step-by-step guide to fix it. Second, inspect your WiFi connection. Streaming video requires a lot of bandwidth, so it’s good to make sure that your desk is right at the optimal WiFi spot in your home. How would you know that?

WiFi Explorer is a robust wireless connection analyzer that can not only show you the strength of your reception in any corner of your home but also help you troubleshoot and suggest optimal changes to get the best results possible. Use this app to rearrange your modem or even move your workplace in a way that gets you maximum internet speed. Free interior design software mac.

The real secret for productive meetings

After you choose the best conference call service and configure your camera and WiFi, you’ll soon find yourself drowning in meetings, which will be coming at you from all sides. How do you make sense and keep track of all the notes and to-dos?

Video Conferencing Software Comparison

iMeetingX is an all-in-one, get-things-done solution for managing meetings of any kind. This straightforward but powerful app blends together the ability to plan ahead, assign tasks, track progress, manage people, and more. iMeetingX is the first step to truly effective team collaboration you need to make.

How to share video recordings

Recording meetings and saving them to your shared cloud drive is a great way to promote transparency and make sure everyone in the company is on the same page. Lots of video call tools would let you record the meeting at the click of a button, but doing even the most simple edits to those videos is a complete mystery to most.

Capto is a simple screen recording and (most importantly for us) video editing app that you can use to improve your meeting videos. Easily cut out waiting time, long pauses, add annotations, create transitions, and more. Plus, sharing or uploading your video to your storage (even using FTP/SFTP) after you’re done is possible with just a single click.

As you can see, there are plenty of options to choose from when it comes to online meeting software, from traditional players like GoToMeeting to lightweight and free online calling tools like FreeConference. Just don’t forget to make sure your internet connection is as fast as it can be with WiFi Explorer, take extensive notes with iMeetingX, and lightly edit your videos later with Capto.

Best of all, WiFi Explorer, iMeetingX, and Capto are available to you absolutely free for seven days via Setapp, a platform with more than 180 top-grade Mac apps for your team. Explore the curated selection today and see what your process has been missing all along!