Get All Mail In Mail App On Mac
Apple and Microsoft go toe-to-toe on several fronts like Word processing apps. However, Apple aims to offer a solid email experience with the Mail app on iOS, iPadOS, and macOS, but it still leaves a lot to be desired. That's why you can't help but look at a viable alternative from Microsoft's camp - Outlook for Mac.
Aug 30, 2019 This is probably one of the most using mail app in the world. The mail application that ships with MacOS and OS X are solid, Coming with rich feature and ability to eliminate spam, this software is killing one for all of you out there. Optimized to work on Mac, The mail app is trouble free and full-featured. Each mail app has its strengths and weaknesses, but macOS Mail remains the most useable and, mostly for my workflow, most folder-storage friendly. I deal with too many emails just to click archive.
Recently, Microsoft revealed the brand-new look for Outlook for Mac, which is available through the Fast Insider group. That coupled with a bunch of other software integration in the Outlook for Mac app makes it a viable rival to the Apple Mail app.
In this post, we shall compare Outlook Mail for Mac to the default Apple Mail app. The comparison will be based on UI, Email Organization, Compose Mail, features, and apps integration. Let’s get started.
Cross-Platform Availability
I know cross-platform availability doesn’t matter much in an Email app. But I’m mentioning here so that you can expect a seamless experience on every platform. Apple Mail is only available on iOS, macOS, and iPadOS.
On the other hand, Microsoft Outlook is accessible on Android, iOS, Windows, macOS and Web.
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Read MoreUser Interface and Customization
Microsoft's plans to redesign the interface of Outlook for Mac is much needed to keep it in line with other platforms. There's a catch when it comes to trying out the new Outlook for Mac. You'll have to install it along with other Office apps through an ISO installer.
When you open Outlook for Mac, you'll notice the Compose (New Message) button and Search bar at the top. On the left sidebar, you'll find your email accounts and other folders. It is impressive how Microsoft uses a column layout style and adds the calendar integration to the extreme right. You won’t have a hard time navigating the new look.
You can change the default fonts for new mail, reply mail from the Outlook settings.
Apple Mail looks quite vanilla compared to the Outlook. The default interface shows the Email as well as folders on the left sidebar, messages list in the center, and mail view on the right. Interestingly, Apple Mail offers several customization options.
Go to Mail > Preferences > Fonts & Colors. From there, you can change the message list font, message font, and even fixed-width font. Apple Mail also allows you to change the list view preview from the default 2 lines to 3 lines or more.
Compose Mail
Apple Mail offers a bunch of editing options when you compose a mail. While writing a mail, you can change the font type, size, color, play with bold, italic options, and even add a bullet or number list.
I like how the Mail app lets you add the picture or scanned documents directly from the connected iPhone.
Outlook’s compose menu toolbar is richer than Apple Mail. It lets you highlight the words. You can even add tables and signature. Guess what? Outlook for Mac also supports templates. Yes, you can create ready-to-use templates with images and text. You can save them for later use. While composing an email, just tap on the three-dot menu above and select view templates and add a relevant one in the mail.
Such templates can be when you are composing emails related to specific subjects like marketing surveys, inquiries, and so on. Just create a master template with necessary text for each type or topic of emails you use often.
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Read MoreAdditional Features
If you like flagging emails, the Apple Mail offers a couple of options for neater organization. For instance, you can assign an orange flag for Bank mails and green flag to all finance mails. Most mail apps only support the normal flag (Red color) option.
From the flagged mail section, you can quickly jump to the exact mail that you are looking for. Apple Mail also supports Rules. You can select Mail > Preferences > Rules and create personalized email rules for you. I have created a rule to archive all the emails that come with Coronavirus in the subject.
We can only hope that Apple integrates services such as Reminders, Calendar, and Notes in the Mail app. It would be easy to set reminders for an email or create an event for the Mail app meeting.
Outlook for Mac app also supports to Rules options. I would highly recommend you to set some of the effective rules to organize emails like a pro. The app comes with Calendar, Sticky Notes, and Microsoft To-Do integration.
It works like a charm. If you are using Outlook as your mail provider and if you flag an email in it, the mail automatically gets saved into the Flagged mail section in the Microsoft To-Do app.
Email Export and Third-Party Integration
Apple allows you to export any mail as a PDF file menu. Open any mail and go to File > Export as PDF, and it will create a PDF file from the selected mail. Unfortunately, the app doesn’t offer any third-party app integration.
Microsoft offers a dedicated third-party app store. You can tap on the three-dot menu and go to Get add-ins from a dedicated store in Outlook.
For example, I use OneNote and Trello extensions in Outlook to directly send the selected mail to the OneNote or Trello.
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Click here to see our macos articles pageUse Mail Like a Pro on Mac
The comparison above gives you a clear view of the Apple Mail and Outlook’s strength and weaknesses. Apple Mail wins with the simple UI, mail organization, and iPhone integration. However, several folks complain that it is sluggish and buggy. Also, it doesn't translate to a pleasant performance on iOS either. Outlook for Mac brings a breath of fresh air with Microsoft apps integration, richer compose menu, and third-party add-ins. Hopefully, the Outlook for iOS also gets a facelift soon. As of now, I’m sticking with Microsoft’s offering. What about you? Sound off in the comments section below.
Next up:Recently got a new Mac? Read the post below find the best Mac apps to stay organized.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read Next7 Best Mac Apps to Stay OrganizedAlso See#macos #email
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The official Mail app is perhaps the most used software title on macOS. To maximize your Mail experience, you should consider customizing your email settings. Here are the ways you can customize the email app on Mac.
Check for new messages frequency
You can adjust the Mail app to check for new emails automatically, according to a schedule, or manually. With a schedule, you can decide how much time should pass before the system looks for new mail again.
- In the app, click on Mail in the macOS menu bar.
- From the Mail pulldown menu, select Preferences.
- Click on the pulldown to the right of Check for new messages.
Your choices are: Automatic, Every minute, every 5 minutes, every 10 minutes, every 30 minutes, every hour, or Manual.
By default, the system checks for new mail automatically. You may want to change this setting if you don't want to be disturbed by receiving further emails, have a slow connection or some other issue.
Change new message sound
Get All Mail In Mail App On Mac Not Working
When you receive a new message in Mail, you can get a sound alert on your Mac. To adjust this setting:
- Select Mail from the Mail menu bar.
- Click on Preferences.
- Go to the General tab.
- Click on the pulldown to the right of New messages sound.
You can select from a list of over 10 built-in sounds. You can hear a sample by clicking on them.
Change new message notifications
Perhaps you don't want to be alerted when every new email arrives. Instead, you only want to know when new emails arrive from specific individuals or groups.
- Select Mail from the Mail menu bar.
- Click on Preferences.
- Go to the General tab.
- Click on the pulldown to the right of New message notifications.
Your choices are Inbox Only (the default), VIPs, Contacts, or All Mailboxes.
With VIPs selected, you'll only get alerted when your most important contacts send emails. By contrast, when Contacts is selected, you'll receive a notification every time any of your contacts sends a message. With All Mailboxes, you'll receive notifications whenever a new (but unopened) message is dropped into any folder in Mail.
Change dock unread count
By default, the unread email count on the macOS dock is based on the number of unread messages in the Inbox. However, you can change this -- at least slightly.
- Select Mail from the Mail menu bar.
- Click on Preferences.
- Go to the General tab.
- Click on the pulldown to the right of Dock unread count.
Your choices are Inbox or All Mailboxes. Selecting the latter means you'll see a count of all unread emails across all the folders in Mail -- including your junk folders.
You can turn the unread count off completely by doing the following:
- Click on System Preferences in the macOS dock.
- Select Notifications
- Click on Mail on the left side of the screen.
Uncheck Badge app icon.
Make the Mail app more your own by using its built-in customization tools.
Enhance your Mac with these solutions
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Das Keyboard 4 Professional($169 at Amazon)
If you're more into mechanical keyboards, the Das Keyboard 4 should be what you're looking for, with options available for Cherry MX Blue or Brown switches. There's even an option for RGB backlighting, as well as media keys with a built-in volume knob.
Beats Studio3 Wireless Headphones($350 at Amazon)
These over-ear headphones provide a significant sound alternative to AirPods while being just about as easy to use. Like the AirPods, connect easily to your Apple devices thanks to the built-in W1 chip, which allows the pairing to sync across devices logged into iCloud.
Questions?
Let us know in the comments below if you have any more Mail tips or have questions about the email app in general!
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